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Administrative Support
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FPS - Force Projection Sector

Do you desire important work that supports our internal team and government sponsors?

Do you enjoy assisting staff and supervisors to ensure efficient functioning of schedules and office systems?

Are you a self-starter who is always looking for ways to do things better or more efficiently?

Are you a critical thinker who is also well organized and able to anticipate what will be needed next?

If so, we're looking for someone like you to join our team at APL!

We are seeking a highly organized self-starter to provide administrative support for the System Performance Analysis Group within the Force Projection Sector of the Johns Hopkins Applied Physics Laboratory. You’ll be part of a multi-disciplinary team supporting our Nation’s Strategic Weapons Systems and play an active role in team communications and knowledge management.

As a Group Administrator you will...

  • Generate and distribute technical memoranda. Support preparation, reviews, editing, updating, proof reading, publishing, distribution, and archiving of memoranda, reports, letters and presentations for group staff. Organize and maintain electronic and hardcopy office files and logs. Perform quality assurance checks on correspondence.
  • Provide support in the areas of word processing, development and enhancement of presentations, and spreadsheet development and manipulation.
  • Organize and manage group shared folders and files.
  • Schedule and confirm travel arrangements for group staff. Send and confirm clearances in support of meetings. Process travel authorization forms and travel expense reports.
  • Track budget requests, allocations, and expenses.
  • Administer incoming/outgoing mail and shipments.
  • Coordinate surplus and keep the up-to-date property records for the group.
  • Seek opportunities to make the group more effective and productive by identifying and implementing new/improved administrative procedures. Contribute to group morale by planning and supporting special events.
  • Proxy time timecards for staff when needed.
  • Assist staff with reserving conference rooms. Help with organizing and scheduling meetings for both internal and external attendees.

 

You meet our minimum qualifications for the job if you...

  • Have a High School diploma or equivalent with a minimum of three years relevant administrative experience.
  • Have exceptionally strong verbal/written communication skills, interpersonal skills (must communicate and work effectively with others) and are able to recognize and correct grammar, spelling, punctuation, and logical organization errors.
  • Have shown a demonstrated ability to work on complex and multiple administrative tasks with little supervision, and willing to take on additional work/challenges and develop new skills.
  • Have the ability to multitask and solve problems, while paying attention to detail.
  • Are proficient in MS Office (Word, Excel, PowerPoint, Outlook), and Adobe Acrobat Pro.
  • Are able to work independently and prioritize assignments.
  • Are able to obtain an Interim Secret security clearance or higher by your start date and can ultimately obtain a Top Secret level security clearance. If selected, you will be subject to a government security clearance investigation and must meet the requirements for access to classified information. Eligibility requirements include U.S. citizenship
  • Can demonstrate that you are fully vaccinated against COVID-19. To ensure the safety and well-being of the community, APL has established a policy requiring that all staff be vaccinated against COVID-19. All staff members must provide proof of full vaccination or have an approved medical or religious accommodation by their start date.

You'll exceed our minimum requirements if you...

  • Have an Associate's degree.
  • Have previous administrative experience within APL and are knowledgeable with APL practices and procedures, including travel, purchasing, security, and budgetary interactions.
  • Have familiarity with APL staff, sponsors, and programs.
  • Hold an active final Secret or higher security clearance

 Why work at APL?


The Johns Hopkins University Applied Physics Laboratory (APL) brings world-class expertise to our nation’s most critical defense, security, space and science challenges. While we are dedicated to solving complex challenges and pioneering new technologies, what makes us truly outstanding is our culture. We offer a vibrant, welcoming atmosphere where you can bring your authentic self to work, continue to grow, and build strong connections with inspiring teammates.

 At APL, we celebrate our differences and encourage creativity and bold, new ideas. Our employees enjoy generous benefits, including a robust education assistance program, unparalleled retirement contributions, and a healthy work/life balance. APL’s campus is located in the Baltimore-Washington metro area. Learn more about our career opportunities at http://www.jhuapl.edu/careers.

 

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